Every Feature, Explained.

Snap a photo of any receipt and AI reads every line item. It extracts store name, subtotal, tax, total, payment method, and PO/JOB NAME from contractor-account invoices like Home Depot Pro Xtra. Works with crumpled, faded, or handwritten receipts from Home Depot, Lowe's, lumber yards, paint stores, and supply houses.

Available on: Free, Pro, Contractor, Business

Speak naturally and AI parses the amount, vendor, project, and expense category from your voice. Perfect for when your hands are dirty or you're driving between sites. Guided prompts appear while you're recording to remind you what info to include. After recording, you get an editable form to confirm or adjust before saving.

Available on: Free, Pro, Contractor, Business

When you return materials to a store, just scan the return receipt like any other receipt. AI automatically detects the negative amounts and flags it as a return. The returned amount is subtracted from the original project totals across all reports — budget, P&L, category breakdowns, and tax exports all update automatically.

Available on: Free, Pro, Contractor, Business

AI reads job names, PO numbers, and customer references printed on receipts and fuzzy-matches them against your active projects. When confidence is 55% or higher, the receipt is auto-assigned to the matching project. Even cashier misspellings and abbreviations are handled — "JOHNSON KIT" still matches your "Johnson Kitchen Remodel" project.

Available on: Free, Pro, Contractor, Business

Scan screenshots of Zelle transfers, Venmo payments, CashApp receipts, or photos of checks. AI detects that it's a labor payment — not a material receipt — and categorizes it correctly as a labor expense. The amount, payee name, and payment method are extracted automatically.

Available on: Free, Pro, Contractor, Business

AI continuously analyzes your spending velocity — how fast you're burning through your budget relative to the project timeline. If you're spending faster than your schedule allows, you get an early warning before you actually go over budget. Budget alerts fire at 80% (yellow) and 100% (red), but the AI prediction layer catches problems even earlier by detecting trends.

Available on: Pro, Contractor, Business

Ask questions about your finances in plain English and get instant answers. The AI knows your payments, expenses, project budgets, 1099 thresholds, burn rates, and category breakdowns. Responses stream in word-by-word so you see progress immediately. Ask things like "How much have I spent on lumber for the Smith job?" or "Generate a bid for a kitchen remodel with our standard markup."

Available on: Free (10/mo), Unlimited on Pro+

Tell the AI your durable business facts — "I charge $76/sqft for quartz countertops," "Standard markup is 25% on materials," "All bathroom remodels include a 10% contingency" — and it remembers forever. Memory is stored server-side tied to your account, so it follows you across devices (Mac Studio, MacBook, iPhone) and sessions. Two scopes: global facts apply to every chat, project facts only show up in that one project's chat. Hardened against prompt injection with server-side filtering and delimiter-wrapped context framing.

Available on: Pro, Contractor, Business

Ask the AI to generate a bid, estimate, invoice, or report and it produces a full document with your uploaded company logo at the top automatically. No prompt engineering needed — the rendering layer slots in your logo every time. Save as PDF directly from the document preview.

Available on: Pro, Contractor, Business

Get a one-click AI-generated summary for any project. The briefing streams in real time with a 15-second stuck-detection retry. Includes total costs, budget remaining, timeline analysis, risk flags (overruns, stalled spending, unusual categories), and specific recommendations. Perfect for reviewing a project before a client meeting or end-of-week check-in.

Available on: Pro, Contractor, Business

Share a branded link with your clients so they can follow their project's progress — like a pizza tracker for remodeling. Clients see project milestones, progress photos, category percentages (materials vs labor breakdown), and payment status. Dollar amounts are hidden to protect your margins. Customize the portal with your company logo, colors, and tagline.

Available on: Contractor, Business

Create professional invoices directly from your project data. Line items are auto-filled from your tracked expenses and change orders. Add your logo, payment terms, and notes. Generate a clean PDF or shareable link. Pair with email delivery to send invoices directly to your clients.

Available on: Pro, Contractor, Business

Send professional emails directly from the app — powered by Resend for reliable delivery. Send invoices, payment reminders, weekly project summaries, and welcome emails to your clients. All emails use your branding and include your company information.

Available on: Pro, Contractor, Business

At year-end (or any time), download a complete tax package as a ZIP file. Includes: Profit & Loss statement by project, 1099 summary for all subcontractors who exceeded the threshold, expense categories breakdown, all receipts exported to CSV, mileage log with IRS deduction calculations, and an AI-generated narrative summary explaining your financials in plain English.

Available on: Pro, Contractor, Business

Enable location services and the app detects when you arrive at and leave common supply stores — Home Depot, Lowe's, lumber yards, and hardware stores. If you leave without scanning a receipt, you get a gentle reminder notification. Prevents those "forgot to log it" receipts that add up over time.

Available on: Pro, Contractor, Business

Set geo-fences around your active job sites. When team members with their own logins arrive at a site, they're automatically clocked in. When they leave, they're clocked out. Both the worker and the owner get push notifications. Hours are tracked per project and per worker for easy payroll export.

Available on: Contractor, Business

Log trips between your office, job sites, and supply stores. Each trip records the starting point, destination, distance, and purpose. The IRS standard mileage deduction ($0.70/mile for 2025) is calculated automatically. All mileage data is included in your one-click tax package.

Available on: Pro, Contractor, Business

Add crew members with their own logins. Set hourly or daily pay rates. Track hours worked per project using GPS auto-clock or manual entry. View live locations of your team during work hours. Export hours and totals for payroll with one tap. Role-Based Access Control: owners see everything (P&L, analytics, briefings, exports); crew members are blocked at the server level from all financial data — the restriction is enforced on every API route, not just the UI, so even a crafted API request can't bypass it.

Available on: Contractor (5 seats), Business (15 seats)

Real subscription management powered by Stripe. Choose from Free, Pro ($29.99/mo), Contractor ($49.99/mo), or Business ($149.99/mo) tiers. Upgrade or downgrade anytime. Annual billing available for savings. Manage your payment method, view invoices, and cancel with no hassle. Sales tax is automatically calculated and collected at checkout based on your billing location (where registered for Stripe Tax).

Available on: All tiers

Fully delete your account and every piece of your data from Settings. When you confirm deletion, the app removes all database rows (projects, receipts, expenses, payments, invoices, memory, team records, audit trail) AND purges every file you uploaded from Supabase Storage — receipt photos, company logos, contract PDFs, bid files, and project photos. Complies with GDPR Article 17 right-to-erasure and CCPA § 1798.105.

Available on: All tiers

New users receive a welcome email from Job Cost Pro on signup with a quick-start walkthrough. Sent via Resend. Rate-limited server-side to prevent spam.

Available on: All tiers

Toggle Spanish at login for 100% Spanish throughout the entire app — every screen, button, label, notification, error message, and AI response. Your bilingual crew can each choose their own language preference. The toggle is available at login and in settings.

Available on: All tiers

White-label every client-facing surface with your company identity. Upload a logo (PNG, JPEG, or WebP — SVG intentionally not accepted to prevent XSS), set your brand colors, add a tagline, and include your contact info. Your logo appears on the client portal, invoices, shared project links, AND every AI-generated bid or document from chat. Logos are validated server-side for type, magic bytes, and dimensions (max 4096×4096, 2 MB).

Available on: Contractor, Business

Mark specific receipt items or entire receipts as reimbursable. Track running reimbursable totals per project. When it's time to bill your client for materials, export the reimbursable items with full documentation. Keeps personal purchases separate from client-billable expenses.

Available on: Pro, Contractor, Business

Long receipts from big supply runs don't fit in one photo. Upload up to 20 pages and AI processes them all together as a single receipt. The merged result includes every line item, correct subtotals, tax, and grand total — as if it were one continuous receipt.

Available on: Free, Pro, Contractor, Business

When you make one supply run for multiple projects, split the receipt across them. Assign specific line items to different projects, or split by percentage. Each project gets only the costs that belong to it. Both halves of the split reference the original receipt for audit purposes.

Available on: Pro, Contractor, Business

Export your expense data in QuickBooks-compatible CSV or IIF format. Hand the file to your accountant or import directly into QuickBooks. All projects, categories, vendors, and amounts are mapped to standard QuickBooks fields. No re-entry needed.

Available on: Contractor, Business

Got a stack of receipts from the week? Scan them all in a row without leaving the capture screen. After each scan, the AI processes it in the background while you immediately snap the next one. Review and confirm all scans at the end in a batch summary.

Available on: Pro, Contractor, Business

Upload a bid PDF and AI extracts the scope of work, line items, and pricing. Use this to set up a new project with pre-populated budget categories. AI also pulls the jobsite address from the bid document and auto-sets it as the GPS geo-fence location for crew tracking.

Available on: Pro, Contractor, Business

Track every change order and scope add-on per project. Log the description, amount, and status (pending, approved, billed, cancelled). Running totals show how much additional work has been approved but not yet billed. Never forget to charge for extras at project end.

Available on: Pro, Contractor, Business

Share a unique link with your subcontractors. They can snap and submit receipts, log expenses, and upload documents directly to your project — without creating an account. Everything lands in your dashboard under the right project, tagged with the sub's name.

Available on: Contractor, Business

A complete audit trail of every action taken in the app. Every receipt scan, expense edit, deletion, project change, and team member action is logged with timestamps and user attribution. Essential for accountability, dispute resolution, and peace of mind.

Available on: Contractor, Business

Full dark theme support throughout the entire app. Easy on the eyes during early morning site visits or late night project reviews. Matches your system preference automatically or toggle manually in settings. All screens, modals, charts, and reports are fully themed.

Available on: All tiers