Job costing for contractors
Snap a receipt at the supply house, the AI assigns it to the right job, and your margin updates before you get back to the truck. Built by a Texas contractor who got tired of QuickBooks lag and Excel chaos.
You hand a stack of receipts to the bookkeeper. Two weeks later they show up in QuickBooks. Another week to reconcile. By the time you see real numbers the next two jobs are already underway — and you’re repeating the same mistake. Job costing only matters if it’s fast enough to change a decision while you can still change it.
Snap any receipt. The AI reads the vendor, line items, and total, then matches it to the closest active job by time, GPS, and recent purchasing patterns. Wrong project? Two taps to move it. Most receipts process in under four seconds.
The P&L updates the moment a receipt is filed. Budget vs actual, gross profit, and overrun risk are live. If a job is heading underwater you see it on day four — not after the change order is too late.
Voice capture for hands-free expenses. Works on a $200 phone in spotty service. Field foreman scans, owner sees the number ten seconds later. Same data, no double entry, no Friday-night reconciliation.
OCR plus an LLM second-pass that catches what plain OCR misses — line items, returns, and the difference between a deposit and a final payment. Scans handwritten and faded thermal receipts that tools like Expensify give up on.
Tap once, say "fifty-three twenty at Home Depot for the Garcia kitchen, paint and rollers." Done. No forms, no driving back to the office to update a spreadsheet.
Receipts auto-assign by recent activity, GPS proximity, and similar past purchases. Misassignment is one tap to fix and the model learns from the correction.
Per-project P&L with live materials, labor, equipment, and subcontractor splits. Overrun warnings fire when actuals trend toward 90 % of budget — not after you’ve already blown it.
Geofenced jobsites mean nobody forgets to punch in. Auto-clock-out at the end of the day. Mileage between jobs tracked automatically for tax season.
Send a clean PDF invoice from your phone. Clients pay online. No third tool to subscribe to. Branded with your logo. AI-drafted email body if you want it.
A one-click year-end package: categorized expenses, mileage, 1099s, and deductible receipts in the format your CPA actually wants. Zero shoebox.
Already running QuickBooks? Export categorized transactions in the right format. We don’t replace your accountant; we replace the receipt-shoebox-to-QuickBooks step.
Start free. Upgrade when you have unlimited projects to manage or a crew to track. No demo required. No onboarding fee. Cancel any time.
Less than a single trip to Home Depot.
Start free. Upgrade when you're ready.
3 projects, 50 receipts/month — get started free
For solo contractors — unlimited projects & receipts
For crews — 5 team members, GPS & payroll
Full platform — 15 team members, 1099s, API
Paid plans renew automatically at the price shown for the selected interval (monthly or yearly) until you cancel. You'll be charged in US dollars plus any applicable sales tax.
Cancel anytime in Settings → Billing — no refunds for past billing periods. Refund Policy · Terms
QuickBooks is your accounting system. JobCost Pro is what fills it. We capture every cost in the field, tag it to the right job, and show live margins — then export clean to QuickBooks at month end. You keep your accountant; you just stop losing receipts and margins along the way.
Real free tier — 3 projects and 50 receipts per month, with AI scanning and voice capture included. No credit card. If you outgrow it, Pro is $29.99/month flat.
Faded Home Depot thermal paper, handwritten lumber-yard tickets, and Lowe’s app emails all process correctly in our internal tests. The AI reads line items, not just totals, so a $1,200 receipt with a $400 return shows the right net cost.
Yes. Crew accounts (Contractor and Business tiers) can scan receipts and clock in without seeing financials. Owners control what each role sees.
Yes. Receipts queue locally and upload when service comes back. The clock-in continues to work offline. You won’t lose anything.
About 90 seconds. Sign up, name your first project, snap a receipt. There’s no implementation call, no training fee, and no contract length.
If you hit a 30+ person crew with multi-PM scheduling and complex bid workflows, you’ll eventually want a tool like Buildertrend or JobTread. Until then JobCost Pro is the right fit. Most users stay on Contractor ($49.99/mo, 5 seats) for years.
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