Construction expense tracker
Generic expense apps tell you what the company spent. A construction expense tracker has to tell you what each JOB spent — that's the number that decides whether you made money. Snap the receipt; it lands on the right job with the category already set.
"We spent $18,400 on materials last month" is an accounting fact. The question that pays your mortgage is "which jobs ate it, and are they still profitable?" Expense apps built for offices — cards, categories, monthly reports — can't answer that, because they don't think in jobs. Every cost here lands on a project the moment it's captured, so the per-job totals are always current.
Snap the receipt at the supply house. AI reads vendor, line items, and total, assigns the job, sets the category. Under four seconds for most receipts.
Sub invoices and crew reimbursables get their own lanes, tied to the job, so year-end 1099 totals and reimbursement payouts aren't a reconstruction project.
Categorized exports — CSV, QuickBooks Online, QuickBooks Desktop IIF — hand your bookkeeper clean data instead of a shoebox.
Line items, returns, deposits vs. finals — read correctly off faded thermal paper and handwritten yard tickets.
Say the amount, vendor, and job with your hands full. It's logged.
Materials, labor, subs, equipment — split per job, updating live, with budget vs. actual.
Crew pays out of pocket, you flag it reimbursable, it lands on the job AND the payback list.
GPS mileage tracked automatically for tax season.
Receipts queue locally in spotty service and upload when signal returns. Nothing is lost.
Categorized year-end expenses, mileage, and receipt images in the format your CPA wants.
Foremen capture expenses without seeing job financials.
Free tier: 3 projects, 50 receipts a month, AI scanning included. Pro $29.99/mo. Contractor $49.99/mo with 5 seats. Business $149.99/mo with 15 seats.
Less than a single trip to Home Depot.
Start free. Upgrade when you're ready.
3 projects, 50 receipts/month — get started free
For solo contractors — unlimited projects & receipts
For crews — 5 team members, GPS & payroll
Full platform — 15 team members, 1099s, API
Paid plans renew automatically at the price shown for the selected interval (monthly or yearly) until you cancel. You'll be charged in US dollars plus any applicable sales tax.
Cancel anytime in Settings → Billing — no refunds for past billing periods. Refund Policy · Terms
Those track company spend by category for reimbursement and reporting. This tracks JOB spend for profitability — every cost lands on a project, and each project shows budget vs. actual live. Different question, different tool.
3 projects, 50 receipts per month, AI receipt scanning at full quality, voice capture, 1 tax export per year, basic reports, and 10 AI chat messages a month. No credit card to start.
Yes — sub payments are their own category tied to the job, and the year-end tax export gathers 1099-relevant totals so January isn't archaeology.
One tap: CSV, QuickBooks Online CSV, or QuickBooks Desktop IIF, with contractor account mapping. There's also a full bundle export with receipt images and invoice PDFs.
Yes. Capture works offline; receipts queue and upload when service comes back.
Related
Know where every dollar went.
Free tier. No credit card. Capture in seconds.