Job costing software
Most job costing software assumes someone sits at a desk entering costs. This one assumes you're on a ladder. Snap the receipt, the AI files it to the right job, and every job's real margin is on your phone — starting free.
One thing: tell you what each job really costs while you can still do something about it. Every receipt, sub invoice, labor hour, and dump fee, tied to its job, totaled against the bid — daily, not at closeout. The enterprise suites (Foundation, Sage, Knowify) do this well for companies with an office staff to feed them. If nobody's entering costs the day they happen, no software on earth can cost your jobs — which is why this one makes capture nearly effortless.
Snap it at the supply house. Vendor, line items, and total are read by AI and filed to the right job by time, GPS, and purchase patterns. Wrong job? Two taps.
Budget vs. actual updates the moment a cost lands. A job sliding under bid shows up in week two — while a change order can still save it.
Free for 3 projects. Flat monthly tiers after that — no per-user meter, no implementation fee, no demo call with a sales team.
Reads line items, returns, and faded thermal paper — not just totals. A $1,200 receipt with a $400 return books the right net cost.
"Fifty-three twenty at Home Depot for the Garcia kitchen." Logged, categorized, on the job.
Live P&L per project with materials, labor, equipment, and sub splits. Overrun warnings before the budget is blown.
Geofenced clock-in and auto clock-out put labor hours on the job automatically, at your loaded rate.
Turn actual costs — reimbursables included — into a clean branded invoice with a share link.
Categorized CSV/IIF exports drop into QuickBooks Online or Desktop. Your accountant keeps their system.
Year-end categorized expenses and receipts, ready for your CPA. No shoebox.
Foremen scan receipts and clock in without seeing your margins. You control who sees what.
Free for 3 projects and 50 receipts a month. Pro $29.99/mo. Contractor $49.99/mo with 5 seats. Business $149.99/mo with 15 seats. No demo, no onboarding fee, cancel any time.
Less than a single trip to Home Depot.
Start free. Upgrade when you're ready.
3 projects, 50 receipts/month — get started free
For solo contractors — unlimited projects & receipts
For crews — 5 team members, GPS & payroll
Full platform — 15 team members, 1099s, API
Paid plans renew automatically at the price shown for the selected interval (monthly or yearly) until you cancel. You'll be charged in US dollars plus any applicable sales tax.
Cancel anytime in Settings → Billing — no refunds for past billing periods. Refund Policy · Terms
A spreadsheet works exactly as long as someone types every cost in, every day. That's the part that fails at 3+ active jobs. Here the capture is a photo or a sentence, and the totals, categories, and margin math happen on their own. There's a free spreadsheet template on the blog if you want to start there — it's honestly where the founder started.
Those are strong platforms aimed at bigger operations — office staff, controllers, integrated accounting. JobCost Pro is deliberately the other end: owner-operators and small crews who need field capture and live margins without an implementation project. If you have 30+ people and a back office, look at those. If you ARE the back office, this was built for you.
Yes. Categories, exports, and workflows assume contracting: materials, subs, permits, equipment rental, reimbursables, retainage-free small jobs. It was built by a remodeling contractor for his own jobs first.
About 90 seconds: sign up, name a project, snap a receipt. No implementation call, no training fee, no contract.
Export everything — CSV, QuickBooks formats, or a full bundle with receipt images and invoice PDFs. Your job history is yours.
Related
Know every job's real margin.
Free tier. No credit card. No demo call.