Landscaping job costing software
The Quote Was Fine. The Crew Hours Weren’t.
Landscaping margins die in the gap between the estimate and the jobsite: an extra half-day of crew time, two more yards of soil, a dump run nobody wrote down. This app closes the gap from the field — receipts snap to the job, the crew clocks in with GPS, and the job’s real margin updates while there’s still time to fix it.
Free forever — 3 projects, 50 receipts a month. No credit card.
Labor is your biggest cost and your blurriest number
Materials at least leave receipts. Crew hours evaporate — who was on which job Tuesday morning, whether the drive between sites got counted, how much of the foreman’s day went to the install versus the maintenance route. When labor is 40–50% of a job’s cost and it’s tracked from memory on Friday, the margin you think you made is a story, not a number.
This is the actual app
On the App Store, free to start
The free tier is the real app: 3 active jobs, 50 receipts a month, AI scanning, GPS clock-in. A small install-and-maintenance operation can run on it indefinitely — upgrade when the job count grows, not before.
Get it on the App StoreNew on the App Store — free tier, no card required.
Field-first, because that’s where the money moves
GPS crew clock-in, per job
The crew clocks in at the site and the hours land on that job at each worker’s real cost. Tuesday stops being a memory exercise.
Nursery and yard receipts, filed
Snap the ticket for plants, pavers, soil, mulch — the AI reads it and puts it on the job it was bought for, returns included.
Margin while the job runs
Charged minus spent, live. A job trending past its labor budget shows up mid-week — while a change order is still a conversation, not a fight.
Free forever — 3 projects, 50 receipts a month. No credit card.
What you get
GPS time clock
Geofenced clock-in at the jobsite; auto-clockout backstop at end of shift.
AI receipt scanning
Nursery tickets, yard invoices, fuel — line items read and job-tagged.
Live job margin
Every clock-in and receipt moves the number the moment it lands.
Crew without your numbers
Workers see clock-in and their own submissions — never your margins.
Invoicing + payments
Bill from the job’s real costs; see what’s paid and what’s owed.
Reimbursements
A crew member fronts a dump fee — tracked, owed, and paid back without sticky notes.
Voice capture
Gloves on? Say it — amount, vendor, job — and it’s logged.
Tax package export
P&L by job, 1099 summary, every receipt image — one download.
What a landscaping job actually costs
The buckets: plant material (with the waste and replacements the quote never sees), hardscape materials by the pallet and the yard, soil, mulch and aggregate by the load, equipment time (the skid steer’s day costs money whether it’s rented or yours), crew hours at true loaded cost, disposal runs, and fuel between sites. Two of those — crew hours and the "small stuff" runs — are where quoted jobs quietly become break-even jobs.
Job costing just means every one of those dollars lands on the job that caused it, the day it happens. Do it for a season and your quotes stop being hopeful.
Run the math on a paver patio
Say a 400-square-foot paver patio quotes at $9,200. Pavers, base, and sand: $2,450 delivered. Excavation and skid-steer time: $600. A three-man crew, two and a half days — 60 crew hours at a $26/hour blended loaded cost: $1,560. Disposal and fuel: $180. Total cost: $4,790. Real margin: $4,410 — 48%, a good job.
Now add the half-day of rework after a rain washout and one extra base run — $520 and $310 — without tracking them, and the books still say 48% while the truth says 39%. That nine-point gap, repeated across a season of jobs, is the difference between a profitable year and a busy one. The example is illustrative; the leak pattern is universal.
Crew tracking on the jobsite
If you searched for a landscaping crew tracking app, this is that too: GPS clock-in tied to the job, hours flowing to job cost automatically, and a worker view that gives the crew what they need — clock in, clock out, submit a receipt — without opening your business numbers to the whole trailer.
What this app is not: routing, scheduling, or bid/takeoff software. If daily route optimization for forty maintenance stops is the need, a routing platform earns its price. This app owns the money layer underneath — what every job costs and what every job made.
Free tier first. Flat pricing after.
Free: 3 active jobs, 50 receipts a month, AI scanning, GPS clock-in. Growing? Pro is $29.99/month, Contractor $49.99/month with 5 seats for the crew.
Simple pricing
Less than a single trip to Home Depot.
Start free. Upgrade when you're ready.
Free
3 projects, 50 receipts/month — get started free
- 3 projects
- 50 receipts/month
- AI receipt scanning
- Voice capture
- 1 tax export/year
- Basic reports
Pro
For solo contractors — unlimited projects & receipts
- Unlimited projects
- Unlimited receipts
- AI chat assistant
- Budget alerts
- Client portal
- Invoice sending
- All exports (tax, CSV, PDF)
- Priority AI processing
Contractor
For crews — 5 team members, GPS & payroll
- Unlimited projects
- Unlimited receipts
- Everything in Pro
- 5 team members
- GPS mileage tracking
- Auto clock-in/out
- Payroll exports
- Custom branding
Business
Full platform — 15 team members, 1099s, API
- Unlimited projects
- Unlimited receipts
- Everything in Contractor
- 15 team members
- 1099 automation
- Dedicated support
- API access
- Custom integrations
Paid plans renew automatically at the price shown for the selected interval (monthly or yearly) until you cancel. You'll be charged in US dollars plus any applicable sales tax.
Cancel anytime in Settings → Billing — no refunds for past billing periods. Refund Policy · Terms
Who built this
Chris Sibley — remodeling contractor, Fort Worth, TX
Chris closed a $42,000 bathroom remodel thinking he’d made 30%. His accountant ran the real numbers months later: 12% — $7,500 in receipts never made it onto the job. He built Job Cost Pro so that never happens again, and still runs his remodeling company with it every day. That company is the legal entity behind this app: Salvation Home Remodeling LLC, doing business as Job Cost Pro.
FAQ
What is job costing for a landscaping business?
Tracking every cost one job creates — plants, hardscape, soil, equipment time, crew hours, disposal — against what you charged for it, per job. It turns "we stayed busy" into "the patio made 48% and the sod job made 11%."
How does the crew clock in?
From their phones at the jobsite, with GPS confirming location. Hours land on that job automatically, and an end-of-shift backstop closes forgotten clock-outs.
Can my crew see what I make on jobs?
No. Workers get a limited view — time clock and their own submissions. Margins and pricing are owner-only.
Does it handle maintenance routes and scheduling?
No — no routing or scheduling. It tracks money: job costs, crew hours, receipts, invoices, margins. Shops that need route optimization run a routing tool beside it.
Is the free tier enough for a small landscaping company?
If you run about 3 active jobs at a time and under 50 receipts a month — yes, indefinitely, with full AI scanning. It is a working tier, not a trial.
Related
No credit card. No demo. No contract.
Next job,
real number.
Start freeFree — 3 jobs, 50 receipts a month, GPS clock-in included.