Free download — no email required
Built by a working remodeling contractor, not a graphics site: labor and materials itemized separately, a deposit line, and a balance due your client can't misread. Pick your format — they're the same invoice.
A clean one-page invoice you can print, fill by hand from the truck, and leave with the client — or fill digitally in any PDF app. Best when the invoice needs to exist in the next five minutes.
The same layout as an editable document: drop in your logo, set your company block once, save it as your master, and duplicate it per job. Best if your invoices go out as attachments and you want your name on the file.
Line amounts multiply hours × rate for you; the subtotal, tax, total, and balance due are live formulas. Enter a deposit and the balance updates. Best for T&M-ish jobs with a lot of lines — and the version most likely to catch your own math mistake before the client does.
Every argument I have ever had about an invoice traced back to a missing line from this list. The template carries all of them:
The full walk-through — numbering schemes, terms that actually get you paid, when to invoice — is in how to write a contractor invoice.
Ten minutes of setup pays for years: open the Word or Excel version, fill your company block, your payment terms, and your starting invoice number, then save it as a master copy you never send. Every job gets a duplicate of the master, never the original — so invoice #1041 stays on file exactly as sent while #1042 goes out. Keep the sent copies in one folder named by number and job. When a payment question surfaces in November about a June invoice, the answer is a filename away, and that calm, boring retrieval is worth more to your reputation than any logo.
Same template, one habit worth adopting: bill under your legal or business name exactly as it appears on your W-9, so the client's books and your 1099 match at year end without a January phone call. If you invoice the same client on a rhythm — weekly service work, draws on a longer job — the Excel version with a saved company block is the fastest of the three. Billing hourly plus materials? The time and materials invoice template splits those cleanly.
A template shows what you remembered to bill. It cannot know about the receipts in the truck — and unbilled cost is margin leaving quietly. I lost $7,500 on one bathroom that way. That gap is why Job Cost Pro exists: snap receipts as they happen, costs land on the job, and the invoice builds itself from what the job actually cost — including cost-plus invoices with the receipt photos attached. Free forever for 3 projects and 50 receipts a month. No credit card, and the template above stays free either way.
Your company name and contact info, the client’s, an invoice number and date, the job name, itemized labor and materials with amounts, the subtotal, tax, total, any deposit already paid, the balance due, and payment terms. The checklist on this page walks every line.
PDF to print and hand over or attach as-is. Word if you want to edit the layout and your logo in a document. Excel if you want the math done for you — the spreadsheet version calculates line amounts, subtotal, tax, and balance due with built-in formulas.
Free, no email required, use it on every job forever. We make an app that builds invoices automatically from your job costs — some template users eventually want that and try it. That’s the whole business model. The template stays free either way.
Yes — the fields are the same: your info, the client’s, itemized work, terms, total. For 1099 work, put your legal/business name as it appears on your W-9 so the client’s books match their 1099 filing at year end. (Tax specifics belong to your CPA, not a template page.)
Pick a scheme and never repeat a number. Simple sequential (1001, 1002…) works; some contractors prefix by year or job (2026-014, or HND-003 for the job). Gaps are fine — duplicates are the thing that breaks bookkeeping.